AI Data Handling: The Question Every Advisor Must Ask Their Tech Partner

The moment you introduce an AI tool into your workflow, you create a new security variable: What happens to the data the AI processes?

For Financial Advisors, this is not theoretical—it’s existential. You are entrusting sensitive client transcripts, financial figures, and personal goals to an AI model to generate summaries and draft emails. The risk of that data being used to train a large language model (LLM) for other purposes is a major red flag.

Our Commitment: Your Data is Not Our Training Material

At Advicly, we are absolutely clear: Your client data is used for one purpose only—to serve you.

1. Enterprise-Grade AI Infrastructure: Advicly’s intelligence layer uses OpenAI’s GPT-4o-mini API for tasks like generating summaries and action items. This is critical because we engage with the API under strict enterprise privacy policies.

2. Model Training Exclusion Guarantee: Under these enterprise terms, the client conversations and documents processed by Advicly are explicitly excluded from use in training any of OpenAI’s models. The data passes through the model for instantaneous processing and is then discarded from use in future training sets. Your confidential client information is safe from being generalized or used elsewhere.

3. Data Minimization Principle: We only send the necessary meeting transcripts and contextual data required for the AI to perform the specific task (e.g., generating a summary). We do not collect or retain unnecessary personal identifiers. This adherence to data minimization aligns with key UK GDPR principles.

4. Local Processing Intelligence: Our platform is powered by the Recall.ai API for meeting bot integration and transcription. This specialized integration is built for high-reliability, private meeting data handling, ensuring the secure capture and delivery of the transcript before it ever interacts with our summarizing AI.

The Advicly Difference: We recognize that the value of our platform is only as strong as the confidentiality we guarantee. By integrating with AI partners under the most restrictive privacy contracts, we provide an AI co-pilot that helps you work smarter without forcing you to sacrifice data privacy.